What it is to be an Evaluator at E&Y Toastmasters Club

“Feedback is the food of champions”…. At Toastmasters, we are required to give feedback to our members on their C&L speaking assignments. We do this by evaluating their speech.

Who can evaluate?
E&Y TM Club, doesn’t have hard and fast rules about who can be an evaluator. We do however have a few requirements:

* You should be fairly proficient with your public speaking.
* You ideally should be at a higher C&L level than the person you are evaluating. (This does not apply to AC&L speakers).

Evaluation requires careful preparation if the speaker or leader is to benefit. Study the project objectives as well as the evaluation guide in the manual. Remember, the purpose of evaluation is to help people develop their speaking or leadership skills in various situations. By actively listening, providing reinforcement for their strengths and gently offering useful advice, you motivate members to work hard and improve. When you show the way to improvement, you’ve opened the door to strengthening their ability.

When you arrive at the meeting, speak briefly with the general evaluator to confirm the evaluation session format. Then retrieve the manual from the speaker or leader and ask one last time if he or she has any specific goals in mind.

Record your impressions in the manual, along with your answers to the evaluation questions. Be as objective as possible. Remember that good evaluations may give new life to discouraged members and poor evaluations may dishearten members who tried their best. Always provide specific methods for improving and present them in a positive manner.

If you’re giving a verbal evaluation, stand and speak when introduced.  Your verbal evaluation time is limited. Don’t try to cover too much in your talk; two or three points is plenty:

  • Begin and end your evaluation with a note of encouragement or praise.
  • Describe a specific example on how the speech was successful.
  • Highlight speaker’s asset: such as a warm smile or a sense of humor.
  • Give the speaker deserved praise and tactful suggestions in the manner you would like to receive them.

After the meeting, return the manual to the speaker or leader.  By giving feedback, you are personally contributing to your fellow members’ improvement. Preparing and presenting evaluations is also an opportunity for you to practice your listening, critical thinking, feedback and motivation skills. And when the time comes to receive feedback, you’ll have a better understanding of the process.